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High School Liaisons College Now Timeline

TIMELINE FOR HIGH SCHOOL LIAISONS


With all the deadlines, terminology, and necessary steps to run a smooth operating concurrent enrollment program at your school, we understand the time commitment. So, to make things as easy as possible, we have created a TIMELINE for College Now liaisons. We will keep this list and dates as updated as possible so you can bookmark it and return to it regularly for quick access and double checks. Let us know if you have suggestions for additional content. The work begins in February for the upcoming year:

 

FEBRUARY AND MARCH

 

College Now Course Consideration
Consider what possible College Now courses you would like to offer during the upcoming school year. Note – we cannot always guarantee that we can accommodate all requests for our courses. Staffing availability on our end determines our ability to meet your requests.

Concurrent Enrollment Aid Application
Since 2013, MDE is only requiring this aid application for high schools that were partnered with non-NACEP accredited schools. Since SMSU is an accredited program through NACEP, this aid application is not needed for our partnering high schools.

Fall Grade Checks
Approximately three weeks after a course ends, have teachers check on e-services to confirm that grades have been posted. If not, contact the director of College Now to inform.

New Teacher Applications:
If you have courses you are interested in offering but do not yet have teachers who have been approved to teach in the College Now Program, now is the time to have them turn in all the necessary information. Pre-approved teachers are a requirement when you fill out the online course request page in April, so don’t miss this step now. Interested teachers must send in:


• A New Teacher Application Form (located on our College Now Website under Teacher Resources:
• Cover letter
• Current/Updated Vitae
• All college/university transcripts (both undergraduate and graduate work completed). Unofficial transcripts are fine.
• A letter of reference from H.S. Principal


(With additional questions on the teacher application process, contact Jessica Mensink - College Now Coordinator)

 

APRIL


Course Request
It’s time to fill out the online course request page. This is how we determine how many courses our high schools are hoping to offer for the following year and determine how many of those requests we can accommodate. Deadline for filling out this request form for 2015-16 is Monday, April 20th. The form is available at: Course Request.  You should have received the password in an e-mail from the College Now Coordinator. If not, contact Jessica.Mensink for password information.

Student Appeals
Also in April is the time to get any students who do not meet the requirements to participate, who you endorse as a student we should consider on appeal, to turn in all their appeal information. Requirements include a 3.0 GPA and top 1/3 of class if junior or top ½ of class if senior. Class rank can be replaced by placing appropriately on any nationally standardized norm-referenced test such as PLAN, ACT, SAT, PSAT or ITED. (70th percentile for upcoming juniors or 50th percentile for upcoming seniors). Starting Fall of 2012 we are also allowing in sophomores who are in the top 10% of their class AND who have scored over 90th percentile on a nationally standardized test.


Students are required to appeal the semester before the course they are hoping to take, so if they are close to the border, you might consider going ahead with the appeal in case they drop below based on current semester outcome. The appeal form and information can be found on the SMSU College Now website under “Student Resources:”  Student Appeal.

Deadline to appeal for Fall 2016 is June 30, 2016. Student Appeals consist of:

• A student appeal form
• Letter from student
• Letter of recommendation from either a H.S. teacher, counselor, principal or other appropriate person
• Copy of high school transcripts

 

E-applications
Sometime in April or May is the best time to have students who will be taking College Now courses for the very first time, fill out the E-application. Step-by-step instructions are available at: Step-by-Step Guide to E-application.
Remember, this is ONLY for students who have never taken a College Now course before. Once they have filled out the E-application one time, they do NOT need to fill it out again for additional College Now courses. This can be done anytime in the semester prior to the course they want to take.

 

 

MAY


Follow up with SMSU
If you have not heard from the College Now department regarding courses approval for the upcoming year before you leave for summer, follow up with the director of College Now.

 

Surveys

Towards the end of each course, remind teachers that students need to fill out the "Course and Teacher Evaluation for Students" survey, now conducted through SurveyMonkey.com.

At the end of each year, we ask that each of your College Now Teachers, along with your High School Counselor and High School Principal fill out the survey created for them on Survey Monkey (there is a Teacher Impact Survey, a Counselor Impact Survey, and a Principal Impact Survey respectively.)

 

 

JUNE


Spring Grade Checks
Approximately three weeks after a course ends, have teachers check on e-services to confirm that grades have been posted. If not, contact the director of College Now to inform.

 

 

AUGUST AND SEPTEMBER

 

Concurrent Enrollment Program Agreement (Contract)
You will receive an updated program agreement for the year via e-mail. Have it signed by the appropriate school system administrator (usually the principal) and returned to the director of College Now. Be sure to retain a copy for your files.


Registration
Get students Registered – All students taking a College Now course for college credit must get registered in our SMSU system within the first two weeks of your term. The Registration Link will be open during that time for you at the following link:
Course Registration.

Have teachers verify rosters through E-services
After students have gotten registered for the course, it is VERY important that you make sure your teachers double check their class rosters on E-services. This is the ONLY way to confirm that students have all gotten registered appropriately. Very Very Very Important! Unfortunately, there is currently not a way for the college now liaison to check the rosters, so you must have your individual teachers do it for their classes and report back to you. E-services is available by going to the SMSU website and clicking on Quick Links in the upper right.

Drop and Withdrawal dates
Remind teachers of drop and withdrawal dates and make sure students understand their options. To drop a course a student must do so within the first 10 days of the class. A drop means that the course will not appear on their college transcripts and the school will not be billed for that student. A withdrawal can occur within the first 80% of the course for a semester-long course. A withdrawal means that the course will appeal on their college transcripts with a “W” posted, but will NOT affect their college GPA. The high school will still be billed for that student. After 80% of the class neither of these is an option and the student must take the grade they get. That grade will stay on their college transcripts.

 

 

NOVEMBER AND DECEMBER

 

E-applications
Sometime in November or December is the time to have students who will be taking College Now courses in the spring for the very first time, fill out the E-application. Step-by-Step instructions to the E-application are available at: Step-by-Step Guide to E-application.

Remember, this is ONLY for students who have never taken a College Now course before. Once they have filled out the E-application one time, they do NOT need to fill it out again for additional College Now courses.

Student Appeals
Now is the time again for spring semester to get any students who do not meet the requirements to participate, who you endorse as a student we should consider on appeal, to turn in all their appeal information. Requirements include a 3.0 GPA and top 1/3 of class if junior or top ½ of class if senior. Class rank can be replaced by placing in scoring appropriately on any nationally standardized norm-referenced test such as PLAN, ACT, SAT, PSAT or ITED. (70th percentile for upcoming juniors or 50th percentile for upcoming seniors)


Students are required to appeal the semester before the course they are hoping to take, so if they are close to the border, you might consider going ahead with the appeal in case they drop below based on current semester outcome. The appeal form and information can be found on the SMSU College Now website under “student resources”  Student Appeal.

Deadline to appeal for Spring 2017 is December 16, 2016. Student Appeals consist of:

• A student appeal form
• Letter from student
• Letter of recommendation from either a H.S. teacher, counselor, principal or other appropriate person
• Copy of high school transcripts

 

 

JANUARY


Registration
Get students Registered – All students taking a College Now course for college credit must get registered in our SMSU system within the first two weeks of your term. The Registration Link will be open during that time for you at the following link: Course Registration.


Have teachers verify rosters through E-services
After students have gotten registered for the course, it is VERY important that you make sure your teachers double check their class rosters on E-services. This is the ONLY way to confirm that students have all gotten registered appropriately. Very Very Very Important! Unfortunately, there is currently not a way for the college now liaison to check the rosters, so you must have your individual teachers do it for their classes and report back to you. E-services is available by going to the SMSU website and clicking on Quick Links in the upper right.

Drop and Withdrawal dates
Remind teachers of drop and withdrawal dates and make sure students understand their options. To drop a course a student must do so within the first 10 days of the class.  A drop means that the course will not appear on their college transcripts and the school will not be billed for that student. A withdrawal can occur within the first 80% of the course for all courses. A withdrawal means that the course will appeal on their college transcripts with a “W” posted, but will NOT affect their college GPA. The high school will still be billed for that student. After 80% of the class neither of these is an option and the student must take the grade they get. That grade will stay on their college transcripts.  Please see the College Now homepage for the exact withdrawal dates for semester and year-long courses.

 

Surveys

Towards the end of each semester, remind teachers that they need to have students fill out the "Course and Teacher Evaluation for Students" survey now conducted through SurveyMonkey.com

 

(Start back at the top for February and on…)

 

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