Policies & Procedures
SMSU Policies and Procedures
Personnel General Fiscal Academic Student Information Technology
ACADEMIC
Codified Policies
- A-001 Curriculum Approval
- A-001.1 Process for Curriculum Approval Proposals of Major Significance
- A-001.2 Process for Curriculum Approval Proposals of Less Than Major Significance
- A-003 Academic Standing
- A-004 Academic Program Planning and Review
- A-004.1 Academic Program Planning and Review Procedures
- A-005 Satisfactory Academic Progress
- A-006 Faculty Workload Documentation
- A-007 Program for Students Transferring from Wisconsin Vo-Tech and Adult Educ Schools
- A-008 Internships Policy
- A-010 Graduation Requirements
- A-011 Conferring of Degrees
- A-014 Graduation with Honors
- A-015 Honors Program
- A-021 General Studies Distribution Policy
- A-023 Final Examination
- A-024 Student Advisement
- A-024.1 Initital Assignment of New Transfer Students to Academic Advisors
- A-024.2 Initial Assignment of New Freshmen (Non-Transfer) to Academic Advisors
- A-024.3 Administrative Change of Advisees and Disposition of Advisee Folders
- A-024.4 Student-Initiated Change of Academic Advisor
- A-024.5 Support Material and Procedures for Student Advising
- A-024.6 Registration Advisory Access Code
- A-028 Faculty Emeritus Status
- A-029 International Student Admission Policy and English Proficiency for Non-Native Speakers
- A-029.1 Advanced Deposit Procedure for International Students
- A-030 Course Syllabus
- A-031 Auditing Courses
- A-032 Academic Honesty
- A-033 Advisement Disclaimer
- A-034 Grading Policy
- A-035 Drop-Add-Withdraw Policy
- A-036 Credit by Examination
- A-037 Admission Policy
- A-038 Institutional Review Board for Research
- A-039 Policy for Research Using Animal Subjects
- A-040 Advanced Placement
- A-043 Instructor Replacement Policy
- A-044 Graduate Faculty Status Policy
- A-045 Graduate Policies and Procedures
- A-046 Amnesty (Policy Under Revision)
FISCAL
Codified
- F-001 Budget
- F-001.1 Motor Pool Vehicle Rate Determination
- F-001.2 Establishing the Committee on Student Activity Fee Allocations
- F-001.3 Student Activity Fee Allocation Committee Budget Allocation Process
- F-001.4 Student Fee Collection and Disbursement
Internal Procedures
- Budget Transfer
- Campus Exhibits
- Cashier Services
- Chart of Accounts
- Check Cashing
- Consultants
- Deposits and Payments
- Determining Student Wages
- Gift Acceptance
- Graduate Assistants Procedure
- Insufficient Funds Check
- Inventory
- Missing or Stolen Inventory
- Monthly Accounting Reports
- Object Code Identification
- Obsolete or Surplus Inventory
- Purchasing and Contracting Procedures
- Reporting Injuries and Property Damage
- Special Course Fees
- Student Payroll Check Distribution
- Telephone & Computer Network Requisition
- Telephone Dialing Instructions
- Telephone Installation or Change Procedure
GENERAL
Codified Policies
- G-001 University Policies and Procedures
- G-001.1 Responsibility for Policies and Procedures
- G-002 Administrative Procedures Decreed by Policies Established by External Agencies
- G-002.1 Administration of Minnesota Tort Claims Act
- G-002.2 Administration of Occupational Safety and Health Act
- G-002.3 Establishment of Student Clubs/Organizations
- G-003 Use of University Facilities
- G-003.1 Use of University Facilities by Non-University Organizations and Individuals
- G-004 Tobacco Free Environment
- G-005 Student Appeals
- G-005.1 Academic Standing Appeals Committee
- G-005.2 Student Grade Appeal Committee
- G-005.3 Judicial Appeal Procedure and Committee
- G-007 Campus Use of In-Line Skates, Skateboards, and Bicycles
- G-008 Weapons on Campus Policy
- G-009 Student Records
- G-010 Commencement Exercises
- G-011 Institutional Record of Student Complaints
- G-012 Alcohol Use Policy
- G-015 Issuance of Keys
- G-016 President's Award
- G-017 Hot Work Program Policy
- G-018 Space Allocation
- G-019 Parking and Traffic Regulations
- G-020 Pet Policy
- G-021 Naming of University Facilities
- G-022 Emergency Closing Procedures
- G-023 Policy on AIDS
- G-024 Fundraising and Solicitation Policy
- G-025 MSUAASF Retired with Distinction Status
- G-026 Political Events Policy
Internal Procedure
- Lot Clearing Snow Procedure
- Procedures for Accessing Public Information
- SMSU Portable Space Heater Requirements
INFORMATION TECHNOLOGY
Codified Policies
Internal Procedures
- Password Standard for SMSU Managed Accounts
- Standard Pertaining to Transmitting PCI Data via Messaging Technologies
MnSCU Policies
- 5.13 Information Technology Administration
- 5.22 Acceptable Use of Computers and Information Technology Resources
- 5.22.1 Acceptable Use of Computers and Information Technology Resources Procedure
- 5.23 Security and Privacy of Information Resources
PERSONNEL
Codified
- P-001 Selection of Unclassified Personnel
- P-001.1 Selection of Unclassified Personnel (Teaching Faculty)
- P-001.2 Procedures for Selection of Unclassified Personnel (MnSCU Administrator and Administrative and Service Faculty)
- P-002 Retirement and Separation Benefits
- P-003 Sabbatical Leaves
- P-003.1 MSUAASF Sabbatical Leave Procedure
- P-004 Employee Background Check
- P-005 Zero Tolerance of Workplace Violence
- P-006 MnSCU Administrator Evaluations
- P-007 Rights/Requirements of Personnel Terminating Employment
- P-007.1 Exit Procedure for Personnel Terminating Employment
- P-008 Official Transcript Requirements for Employees
- P-009 Reasonable Accommodation
- P-010 Filling Classified Vacancies
- P-011 Classified Employee Education
- P-012 Equal Opportunity Policy
- P-013 Sexual Violence Policy
- P-014 Professional Improvement Funds Administrative and Service Unit
- P-015 Affirmative Recruitment and Appointment of Probation or Fixed Term Faculty Members (IFO Bargaining Unit)
- P-017 Classified Training and Development Program
Internal Procedures
- Classified Evaluations
- Direct Deposit of Employee Pay
- Faculty Vacancy Processing
- Guidelines for Processing Overload and Adjunct Pay
- Pay Option Guidelines
- Position Rosters
- Reclassifications of Classified Positions
- Recognition Service Awards
- Reimbursement of Candidate's Expenses
- Retirement Plans
- Time and Leave Reporting
- Unclassified Vacancy Processing
- Worker's Compensation Process
MnSCU Policies
- 1B.1 Nondiscrimination in Employment and Education Opportunity Policy
- 1B.1.1 Report/Complaint of Discrimination/Harassment Investigation and Resolution Procedure
- 1C.2 Fraudulent or Other Dishonest Acts
- 4.10 Nepotism Policy
- 4.10.1 Nepotism Procedure
State Policies
- Alcohol and Other Drug Use by State Employees
- Code of Ethics
- FLSA- Suspensions for Exempt Employees
- Statewide Policy on FMLA (Family Medical Leave Act)
- Statewide Policy: Appropriate Use of Electronic Communication and Technology
STUDENT
Internal Procedures
