Local Constitution

Southwest Minnesota State University
Association of Administrative and Service Faculty

ARTICLE ONE: NAME AND PURPOSE

1.01 NAME:
The name of this organization shall be the Southwest Minnesota State University Association of Administrative and Service Faculty, herein referred to as AASF or the Association.

1.02 PURPOSE:
The purpose of this organization shall be:

A. to promote the welfare of administrative and service faculty;

B. to represent the local campus in state AASF matters and to participate in the bargaining negotiations and the meet and confer process on behalf of SMSU AASF;

C. to encourage membership and active participation in AASF meetings and elections;

D. to set policies and procedures;

E. to conduct day to day financial and organizational affairs of AASF; and

F. to promote the exchange of information pertinent to both Association and professional interests.

ARTICLE TWO: MEMBERSHIP

2.01 ELIGIBILITY:
Membership in AASF shall be open to any person in a position designated in the bargaining unit as established by Minnesota State Colleges and Universities and/or the Bureau of Mediation Services.

2.02 GOOD STANDING:
Persons shall be considered in good standing when they have paid full share dues as set by the state and local chapters. A signed authorization to withhold dues via payroll deductions, on file in the Teamsters Local 320 office, shall be considered a paid membership.

ARTICLE THREE: STRUCTURE

3.01 ORGANIZATION:
The Association governing body shall be comprised of an Executive Board, consisting of President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, the Immediate Past President, two Grievance Officers, Legislative Liaison and Chief Negotiator. A member in good standing will be appointed by the Executive Board to serve as the AASF Parliamentarian as needed. In the absence of an appointed member, the Association Treasurer shall serve in this capacity.

3.02 TERMS OF OFFICE:
The President, First Vice President, Corresponding Secretary, and Treasurer will be elected to serve two-year terms beginning on July 1st of each odd numbered year. The Second Vice President, Recording Secretary, Legislative Liaison and Chief Negotiator will be elected to serve two-year terms beginning on July 1st of each even numbered year. The President appoints the two Grievance Officers until a formal resignation of the current officer and/or a new presidential appointment.

3.03 RESIGNATION OF OFFICER OR INABILITY OF ELECTED OFFICER TO SERVE:
In the event of the resignation of the President, the First Vice President will assume the presidency and the Second Vice President will assume the First Vice President position thereby creating a vacancy of the Second Vice President position. In the event of resignation or inability to serve of any other elected officer, the Executive Board may appoint a member in good standing to serve out the remaining term pending final approval at the next general membership meeting.

3.03A TEMPORARY VACANCY/INABILITY TO SERVE:
In the event of a temporary vacancy (6 months or less) due to a maternity leave, sabbatical leave, etc. the Executive Board may either choose to distribute the duties of the vacant position among the current Executive Officers or may appoint a member in good standing to serve in the temporary vacant position for the time period. The duly elected officer would immediately resume his/her duties upon their return.

3.04 REMOVAL OF OFFICERS:
Officers of the Association may be submitted to a recall ballot upon the petition of the members that contains the signatures of one-third of all members in good standing as of the date of petition. The recall petition may be submitted to the Executive Board, which must see that the recall procedure is followed as stated herein:

A. The Elections, Nominations and Ballot Committee shall conduct a secret ballot of all members in good standing with fifteen (15) days of the receipt of the petition.

B. Passage of the recall ballot shall require two-thirds of the members in good standing, which shall be certified to the membership by the Elections, Nominations and Ballot Committee at a special meeting to be held within ten (10) days after the secret ballot.

C. The removal shall be effective upon certification at the special meeting

D. A recalled President shall not serve on the Executive Board as Immediate Past President.
ARTICLE FOUR: MSUAASF STATE BOARD

4.01 REPRESENTATION TO STATE MSUAASF:
Consistent with the State MSUAASF Constitution, the Southwest State University Association President, or his or her designee, will represent the Association to the State MSUAASF Board.

ARTICLE FIVE: COMMITTEES
The standing Committees of the SMSU AASF shall be the Meet and Confer Committee, the Elections, Nominations, and Ballot Committee, the Membership Committee, the Professional Improvement Committee, and the Constitutional Review Committee.

Ad-Hoc Committees, Task Forces, Teams, and other committees/groups may be formed if needs arise. These committees shall be formed by a simple majority vote at the next membership meeting or appointed by the Executive Board.

5.01 APPOINTMENT:
All committee assignments will be appointed by the Executive Board unless otherwise specified in the SMSU AASF Constitution and/or By-Laws.

ARTICLE SIX: DUES

6.01 INITIAL MEMBERSHIP FEE:
The SMSU Chapter of AASF shall pay initial membership fees for any employee assigned to the MSUAASF bargaining unit who chooses to become a member in good standing/full share member.

6.02 AMOUNT OF DUES:
Dues are assessed to full share members as established by the International Brotherhood of Teamsters Local 320 in compliance with the Teamsters International Constitution and Bylaws. Fair share members are assessed 85% of the full share membership fee.

6.03 SPECIAL ASSESSMENTS:
Special assessments may be levied upon members in good standing and must be approved by a majority vote of the Association membership. Any vote on special assessments must take place at a regular or special general membership meeting with prior notice having been given.

ARTICLE SEVEN: TRANSACTIONS OF BUSINESS

7.01 GENERAL MEMBERSHIP MEETINGS:
Regular general member meetings shall be held at least once each month during the academic year. Regular Executive Board meetings shall be held at least once monthly, preferably before the general member meeting. The Executive Board will also conduct all other necessary business between general membership meetings.


7.02 SPECIAL MEETINGS:
The President may call a special meeting at any time for an appropriate matter of business. A special meeting must be called by the President if at least ten percent of the members in good standing submit a written request to the President for such a meeting, specifying in the written request the agenda of such a specially requested meeting.

7.03 QUORUM:
A quorum for the transaction of business at any meeting shall consist of at least twenty-five percent (25%) of the members in good standing. Quorum’s may be established via telephone conference calls or other communication technology if meetings are being conducted in a manner other than the traditional meeting room or when members are at a distance.

7.04 NOTIFICATION OF MEETING:
All members in good standing shall receive written notice of any meeting, regular or special, indication of the probable agenda, preferably one week prior to the date of the meeting.

7.05 EXTRAORDINARY CIRCUMSTANCES:
In the event of extraordinary circumstances (as determined by the Association Executive Board), business of the Association may be conducted by mail, email, phone, or other acceptable electronic media. In such a case, a quorum shall consist of twenty-five percent (25%) of the members in good standing.

7.06 METHOD OF VOTING AT MEETINGS:
Motions presented at meetings shall be voted upon by acclamation unless a motion for secret ballot is made and passed by a majority of the members in good standing present at the meeting. When secret ballot voting is approved, the vote will be conducted in a manner consistent with the guidelines set forth .in the By Laws.

All abstentions shall be counted as non-votes. These votes shall not be counted for the majority or the minority.

ARTICLE EIGHT: PRECEDENCE OF STATE CONSITUTION

In circumstances where any clauses of the SMSU AASF Constitution are in conflict with the State MSUAASF Constitution, the State MSUAASF Constitution prevails.

ARTICLE NINE: BY-LAWS:

AASF By-Laws shall be approved by a 2/3 majority of the AASF general membership in attendance at a regularly scheduled general membership meeting or through normal election procedures.




ARTICLE TEN: ADOPTIONS AND AMENDMENTS

10.01 ADOPTION OF THE CONSTITUTION:
This SMSU AASF Constitution shall be in effect upon its approval through secret ballot by two-thirds of the members in good standing and voting.

10.02 AMENDING THIS CONSTITUTION:
This SMSU AASF Constitution may be amended by two-thirds of votes of members in good standing cast in an election conducted by the Elections, Nominations and Ballot Committee. Such amendment shall have been presented to members of the Association in writing at least one week prior to the voting period. Simple grammatical, typographical, and spelling corrections may be made by the general membership/Executive Board with a simple majority vote at the next general meeting provided that the change does not substantially affect the intent of the sentences, sections, or Articles being changed.

Approved: April, 1988 Maren Larson, President

Amended: March, 1992 Marilyn Leach, President

Amended: December, 2000 Lori Wynia, President

Amended: May, 2004 Lori Wynia, President

Last Modified: 2/14/17 5:17 PM