Faculty Forms

Course Fees/ Differential Form 

Special Course Fees/Personal Property & Services Charges 

Special course or program fees may be requested to meet the full costs of services and materials provided students in classes utilizing non M&E facilities or in non-credit continuing education programs in compliance with the Minnesota State Policy 5.11 part 2, subpart C: https://www.minnstate.edu/board/procedure/511p1.html. Special course fees may also be requested to cover costs beyond those necessary for normal instruction. The fees may include, but are not limited to, consumable items, services, payment for use of off-campus facilities, and materials or other items, which may become personal property of the student. The charge shall not exceed the average full cost of the materials or services.

Course fees will NOT be approved for the following:

1. Fees to support “handout” materials. If the volume of handouts is significant, they are to be sold through the Bookstore.
2. Fees to support items that are common to a large number of courses within a program. Examples include towel fees or certain lab fees.
3. Fees to support lower level courses, which are attended by large numbers of students as a prerequisite. Examples include science courses and English courses.

Procedure

1. The department chairperson obtains a Special Course Fee Request/Approval Form (attached) and completes it, providing a detailed justification.
2. The form is routed to the following people for review and approval:
   • Appropriate Dean
   • Provost
   • Vice President for Finance and Administration

If any of the above individuals do not approve the fee they will provide written notice to this effect, stating the reasons why it was not approved, to all parties who have previously signed the request.

1. Upon final approval, the form will be returned to the Office of Business Services to update course charges and then be routed to the Registrar for entry into the Master Course File and publications, which include this charge, for student information.