Business Services

Go to the Workday Login

Important Dates

Fall Semester 2025 Important Dates

• October 29, 2025: Final Payment Due Date for SMSU Payment Plan. ($50 late fee will be applied after this date)
  
  
• November 3, 2025: Spring and Summer Registration Opens
  
  
• November 11, 2025: Veteran’s Day – No Classes
  
  
• November 25, 2025: Last Day to Drop with a "W"
  
  
• November 26 - 28, 2025: Thanksgiving Break, No Classes
  
  
• December 12, 2025: Last Day of Classes
  
  
• December 15-18, 2025: Final Exams

Spring Semester 2026 Important Dates

• December 10 to January 16, 2026:  Bookstore charging available
  
  
• January 12, 2026: First Day of Spring Semester
  
  
• January 16, 2026: Last Day to Add Classes or Drop Classes with a Refund
  
  
• January 16, 2026: Must meet minimum payment criteria
  
  
• January 19, 2026: Martin Luther King Day, No Classes
  
  
• January 20, 2026: Registration Cancellation for Non-Payment, if the minimum payment criteria are not met by January 16, classes will be dropped at noon.
  
  
• January 21, 2026: Financial Aid Applies to the bill
  
  
• January 23, 2026: Financial Aid Overages will begin being deposited into bank accounts for those who have set up direct deposit. If no direct deposit is available, paper checks will be mailed to the student’s local address on file as of January 21, 2026.
  
  
• February 12, 2026: Due date for spring. If on a SMSU Payment Plan, a $30 charge will apply, and 1/2 of the total account balance must be paid.
  
  
• February 16, 2026: President's Day, No Classes
  
  
• March 9-13, 2026: Spring Break, No Classes
  
  
• March 12, 2026: Final Payment Due Date for SMSU Payment Plan.  A $50 late fee will be applied if there is an account balance after this date.
  
  
• March 30, 2026: Fall Registration begins
  
  
• April 14, 2026: Last Day to Drop with a "W"
  
  
• May 1, 2026: Last Day of Classes
  
  
• May 4-7, 2026: Final Exams
  
  
• May 9, 2026: Commencement

Ways to Pay Your Account at SMSU

To make your payment to SMSU, you have a few options:

• To pay online, go to www.smsu.edu. Click on the Menu button on the upper left side of the screen. Log in to E-Services with your StarID and password. Go to the Bills and Payments tab, click on Make a Payment and pay with a bank account or debit/credit card. You can also choose the option to “Give Someone Access to Pay My Bill.”
  
  
• Call our office at 507-537-7117 to pay with a debit/credit card.  If we don't answer, please leave a message with your name and phone number, and we will call you back to get your card details.
  
  
• Stop in at Business Services at the Cashier Window to pay in person.
  
  
• Mail a check to SMSU Business Services, IL 139, 1501 State Street, Marshall, MN  56258.

 Sign up for a Payment Plan

Authorization to Release Student Information

If you want a parent/guardian/family member to receive financial information about your account if they call or email us, you will need to authorize the release of information so we can share that information:

• Go to www.smsu.edu/campuslife/registrationrecords/index.html
  
• Click on Student Information Release and follow the instructions 

Direct Deposit

Some students get financial aid overages after their financial aid is applied to their account. If you would like to receive your overage faster and avoid a paper check and the hassle of depositing it, sign up for direct deposit.  Log in to E-Services, Financial Aid, Direct Deposit Setup, and Add Direct Deposit Account. You'll need your bank routing number and checking or savings account number. Easy and fast to set up! The money is in your bank account much faster.

Tax Return Forms

Would you like your SMSU tax forms (1098-T &/or W-2) as soon as they are available in January, rather than waiting for them to arrive in the mail?

If so, log in to E-Services with your StarID and password. On your dashboard, you will see a link that reads "Sign up now to get your year-end tax form for tuition online." Click and follow the instructions from there. If you don't see that option on your dashboard, you already consented.

By signing up, you will be able to download and print current and past year 1098-T Tuition Statements and W-2 wage and Tax Statements through your E-Services account.

In January, when the tax forms are available for download, the consenting student will receive both an email and a notice in their E-Services that says "IMPORTANT TAX DOCUMENT AVAILABLE".

All you will need to do is log in to E-Services, go to the Bills and Payments tab, then select the 1098-T Tax Form. For the W-2 (if applicable), you would go to the Student Employment tab, then the W-2 Tax Form tab.

Benefits of signing up include:

• Quicker access for students to year-end tax forms
  
  
• Can access at any time, can print more than once
  
  
• Less printing and mailing is environmentally friendly
  
  
• The forms won't be lost in the mail or accidentally thrown away, thinking it was junk mail or sent to the wrong address

The Business Services office provides a variety of functions for the SMSU campus community:

• Tuition, Fees and Payments (Payments, tuition rates, Important dates, room & meal rates, parking information, holds, IDs, withdrawals, and more)
  
  
• Travel (reimbursement rates, expense forms, Enterprise rentals, and more)
  
  
• Purchasing Cards (application, procedures, reconciliations)
  
  
• Purchasing and Contracting (purchase orders, bid requirements, contracts, cell phone requests)
  
  
• Graduate Assistants (procedures and forms)
  
  
• Student Payroll (procedures and forms)
  
  
• Transcript Requests (this link will connect you with Records and Transcript Services)

SMSU Financial Statement

Southwest Minnesota State University is a member of the Minnesota State College and University (Minnesota State) System. As a member of Minnesota State, Southwest Minnesota State's financial statements are a part of the Minnesota State financial statements. SMSU is also individually audited by an independent auditing firm. SMSU's and Minnesota State's financial statements are available online at www.minnstate.edu/system/finance/accounting/financialstatements/yearendstatements/index.html. A copy of SMSU's audit has been placed on reserve at the library.