Business Services

Ways to Pay Your Account at SMSU

To make your payment to SMSU, you have a few options:

• To pay online, go to www.smsu.edu Click on the Menu button on the upper left side of the screen. Log into E-Services with your StarID and password. Go to the Bills and Payments tab, click on Make a Payment and pay with a bank account or debit/credit card. You can also choose the option to “Give Someone Access to Pay My Bill”
• Call our office at 507-537-7117 to pay with a debit/credit card.  If we don't answer, please leave a message with your name and phone number and we will call you back to get your card details.
• Stop in at Business Services at the Cashier Window to pay in person.
• Mail a check to SMSU Business Services, IL 139, 1501 State Street, Marshall, MN  56258.

 To sign up for a payment plan, click here

Important Dates

SPRING SEMESTER 2023 IMPORTANT DATES

December 5, 2022 to January 13, 2023: Bookstore charging available

January 9, 2023: First Day of Spring Semester

January 12, 2023: Must have parking permit displayed or may be ticketed

January 13, 2023: Last Day to Add Classes or Drop Classes with a Refund

January 13, 2023: must meet minimum payment criteria

January 16, 2023: Martin Luther King Day, No Classes

January 17, 2023: Registration Cancellation for Non-Payment, if minimum payment criteria is not met by January 13, classes will be dropped

January 18, 2023: Financial Aid applied to bill

January 20, 2023: Financial Aid Overages will begin being deposited into bank accounts for those who have set up direct deposit.  If no direct deposit, paper checks will be mailed to the student's local address on file as of January 17, 2023.

February 13, 2023: DUE DATE FOR SPRING.  If on a SMSU Payment Plan, a $30 charge will apply and 1/2 on total account balance could be paid.

February 20, 2023: President's Day, No Classes

March 6-10, 2023: Spring Break, No Classes

March 13, 2023: Final Payment Due Date for SMSU Payment Plan. A $50 late fee will be applied if there is an account balance after this date.

March 17, 2023: Fall Registration begins

April 11, 2023: Last Day to Drop with a "W"

April 28, 2023: Last Day of Classes

May 1-4, 2023: Final Exams

May 6, 2023: Commencement

Authorization to Release Student Information:

If you want a parent/guardian/family member to receive financial information about your account if they call or email us, you will need to authorize the release of information so we can share that information:

• Go to www.smsu.edu
• Click on Menu on upper left side of screen
• Log into SouthwestNet with your StarID and password
• Click on the Student Information Release icon
• you can check all that apply as to how much information you want to release

Direct Deposit:

Some students get financial aid overages after their financial aid is applied to their account. If you would like to receive your overage faster and not have to deal with a paper check and travel to deposit it, sign up for direct deposit.  Log into E-Services, Financial Aid, Direct Deposit Setup, Add Direct Deposit Account. You'll need your bank routing number and checking or savings account number. Easy and fast to set up! The money is in your bank account much faster.

Tax Return Forms:

Would you like your SMSU tax forms (1098-T &/or W-2) as soon as they are available in January rather than having to wait until they come in the mail?

If so, log into E-Services with your StarID and password. On your dashboard, you will see a place to click that says "Sign up now to get your year-end tax form for tuition online". Click and follow the instructions from there. If you don't see that option on your dashboard, you already did consent.

By signing up, you will be able to download and print current and past year 1098-T Tuition Statements and W-2 wage and Tax Statements through your E-Services account.

In January, when the tax forms are available for download, the consenting student will receive both an email and a notice in their E-Services that says "IMPORTANT TAX DOCUMENT AVAILABLE".

All you will need to do is log into E-Services, go to the Bills and Payments tab, then 1098-T Tax Form. For the W-2 (if applicable), you would go to the Student Employment tab, then the W-2 Tax Form tab.

Benefits of signing up include:

• Quicker access for students to year-end tax forms
• Can access at any time, can print more than once
• Less printing and mailing is environmentally friendly
• The forms won't be lost in the mail or accidentally thrown away, thinking it was junk mail or sent to the wrong address

The Business Services office provides a variety of functions for the SMSU campus community:

• Tuition, Fees and Payments (Payments, tuition rates, Important dates, room & meal rates, parking information, holds, IDs, withdrawals, and more)
• Travel (reimbursement rates, expense forms, Enterprise rentals, and more)
• Purchasing Cards (application, procedures, reconciliations)
• Purchasing and Contracting (purchase orders, bid requirements, contracts, cell phone requests)
• Graduate Assistants (procedures and forms)
• Student Payroll (procedures and forms)
• Transcript Requests (this link will connect you with Records and Transcript Services)

SMSU Financial Statement

Southwest Minnesota State University is a member of the Minnesota State College and University (Minnesota State) System. As a member of Minnesota State, Southwest Minnesota State's financial statements are a part of the Minnesota State financial statement. SMSU is also individually audited by an independent auditing firm. SMSU's and Minnesota State's financial statements are available online at www.minnstate.edu/system/finance/accounting/financialstatements/yearendstatements/index.html. A copy of SMSU's audit has been placed on reserve at the library.