Business Services

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Important Dates

 

 SUMMER SEMESTER 2025 IMPORTANT DATES

 

June 11, 2025: Wednesday, Due date for summer account balances. If accounts are not paid in full, a $30 payment plan fee will be charged.

June 19, 2025: Juneteenth Wednesday (No Classes)

July 11, 2025: Friday, Final Payment due date if on SMSU Payment Plan. A $50 late fee will be applied if there is an account balance after this date.

 

FALL SEMESTER 2025 IMPORTANT DATES 

July 25 to August 29, 2025: Bookstore charging available

August 20, 2025: Freshman Move in Day

August 25, 2025: First Day of Fall Semester

August 29, 2025:  Last Day to Add Classes or Drop Classes with a Refund
August 29, 2025:  minimum payment criteria must be met

 September 02, 2025: Registration Cancellation for Non-Payment, if minimum payment criteria is not met by August 29, classes will be dropped at noon.

 September 03, 2025: Financial Aid applied to student accounts if courses have already begun.  If in graduate courses that start later, financial aid won’t apply to accounts until 10 days before the class starts.

 September 05, 2025:  Financial Aid Overages will begin being deposited into bank accounts for those who have set up direct deposit.  If no direct deposit is set up, checks will be mailed to the student’s local address on file as of August 29, 2025.
 September 29, 2025: DUE DATE FOR FALL.  If on a SMSU Payment Plan, a $30 charge will apply and 1/2 of the total account balance could be paid. 

 October 29, 2025:  Final Payment Due Date for SMSU Payment Plan. ($50 late fee will be applied after this date)

 November 3, 2025: Spring and Summer Registration Opens

 November 11, 2025:  Veteran’s Day – No Classes

 November 25, 2025:  Last Day to Drop with a "W"

 November 26 - 28, 2025: Thanksgiving Break, No Classes

 December 12, 2025: Last Day of Classes

December 15-18 , 2025: Final Exams

 

SPRING SEMESTER 2026 IMPORTANT DATES

December 10 to January 16, 2026:  Bookstore charging available

January 12, 2026:  First Day of Spring Semester

January 16, 2026:  Last Day to Add Classes or Drop Classes with a Refund

January 16, 2026: must meet minimum payment criteria

January 19, 2026: Martin Luther King Day, No Classes

January 20, 2026: Registration Cancellation for Non-Payment, if minimum payment criteria is not met by January 16, classes will be dropped at noon.

January 21, 2026: Financial Aid Applies to bill

January 23, 2026: Financial Aid Overages will begin being deposited into bank accounts for those who have set up direct deposit. If no direct deposit, paper checks will be mailed to the student’s local address on file as of January 21, 2026.

February 12, 2026:  DUE DATE FOR SPRING.  If on a SMSU Payment Plan, a $30 charge will apply and 1/2 of total account balance must be paid.

February 16, 2026: President's Day, No Classes

March 9-13, 2026: Spring Break, No Classes

March 12, 2026:  Final Payment Due Date for SMSU Payment Plan.  A $50 late fee will be applied if there is an account balance after this date.

March 30, 2026: Fall Registration begins

April 14, 2026: Last Day to Drop with a "W"

May 01, 2026:  Last Day of Classes

May 4-7, 2026:  Final Exams

May 9, 2026: Commencement

Ways to Pay Your Account at SMSU

To make your payment to SMSU, you have a few options:

• To pay online, go to www.smsu.edu Click on the Menu button on the upper left side of the screen. Log into E-Services with your StarID and password. Go to the Bills and Payments tab, click on Make a Payment and pay with a bank account or debit/credit card. You can also choose the option to “Give Someone Access to Pay My Bill”
• Call our office at 507-537-7117 to pay with a debit/credit card.  If we don't answer, please leave a message with your name and phone number and we will call you back to get your card details.
• Stop in at Business Services at the Cashier Window to pay in person.
• Mail a check to SMSU Business Services, IL 139, 1501 State Street, Marshall, MN  56258.

 To sign up for a payment plan, click here

 

Authorization to Release Student Information:

If you want a parent/guardian/family member to receive financial information about your account if they call or email us, you will need to authorize the release of information so we can share that information:

• Go to www.smsu.edu/campuslife/registrationrecords/index.html
• Click on Student Information Release and follow the instructions 

Direct Deposit:

Some students get financial aid overages after their financial aid is applied to their account. If you would like to receive your overage faster and not have to deal with a paper check and travel to deposit it, sign up for direct deposit.  Log into E-Services, Financial Aid, Direct Deposit Setup, Add Direct Deposit Account. You'll need your bank routing number and checking or savings account number. Easy and fast to set up! The money is in your bank account much faster.

Tax Return Forms:

Would you like your SMSU tax forms (1098-T &/or W-2) as soon as they are available in January rather than having to wait until they come in the mail?

If so, log into E-Services with your StarID and password. On your dashboard, you will see a place to click that says "Sign up now to get your year-end tax form for tuition online". Click and follow the instructions from there. If you don't see that option on your dashboard, you already did consent.

By signing up, you will be able to download and print current and past year 1098-T Tuition Statements and W-2 wage and Tax Statements through your E-Services account.

In January, when the tax forms are available for download, the consenting student will receive both an email and a notice in their E-Services that says "IMPORTANT TAX DOCUMENT AVAILABLE".

All you will need to do is log into E-Services, go to the Bills and Payments tab, then 1098-T Tax Form. For the W-2 (if applicable), you would go to the Student Employment tab, then the W-2 Tax Form tab.

Benefits of signing up include:

• Quicker access for students to year-end tax forms
• Can access at any time, can print more than once
• Less printing and mailing is environmentally friendly
• The forms won't be lost in the mail or accidentally thrown away, thinking it was junk mail or sent to the wrong address

The Business Services office provides a variety of functions for the SMSU campus community:

• Tuition, Fees and Payments (Payments, tuition rates, Important dates, room & meal rates, parking information, holds, IDs, withdrawals, and more)
• Travel (reimbursement rates, expense forms, Enterprise rentals, and more)
• Purchasing Cards (application, procedures, reconciliations)
• Purchasing and Contracting (purchase orders, bid requirements, contracts, cell phone requests)
• Graduate Assistants (procedures and forms)
• Student Payroll (procedures and forms)
• Transcript Requests (this link will connect you with Records and Transcript Services)

SMSU Financial Statement

Southwest Minnesota State University is a member of the Minnesota State College and University (Minnesota State) System. As a member of Minnesota State, Southwest Minnesota State's financial statements are a part of the Minnesota State financial statement. SMSU is also individually audited by an independent auditing firm. SMSU's and Minnesota State's financial statements are available online at www.minnstate.edu/system/finance/accounting/financialstatements/yearendstatements/index.html. A copy of SMSU's audit has been placed on reserve at the library.