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SMSU discourages the frequent use of personal credit cards for University purchases. Individuals who routinely make credit card purchases for the University are encouraged to apply for a University purchasing card. In situations where a personal credit card is used, the original itemized invoice or original itemized receipt must be attached to a completed Expense Report in order to receive reimbursement. Itemized receipts are required except for meals, parking meters, taxi services, and baggage handling. Reimbursement cannot be made from canceled checks, copies of receipts, or credit card statements. 

Additional Information:

Travel Authorization and Expense Reimbursement Process 

Motor Vehicle Record Checks

Vehicle (Enterprise Rent-a-Car) / Bus Rental (Southwest Coaches) 

Clery Reporting Form - Domestic & Int'l Responsibilities


Questions regarding employee expenses and reimbursements can be directed to Liz Roy, Business Services, IL 139 at extension 7117 or email

Questions regarding student expenses and reimbursement, motor vehicle record checks, and vehicle/bus rental can be directed to Leslie Bellig, Business Services, IL 139 at extension 6263 or email

If you are unable to reach the two above employees regarding your questions you may contact the Purchasing Clerk, Christy Johnson, Business Services, IL 139, at extension 6215 or email

Last Modified: 6/26/19 11:20 AM