Student Payroll Information

Sign up for Direct Deposit for student payroll online using eServices. 

Pay Statements are available online through Student eServices accounts. 

All payments are processed by direct deposit. Please click here for additional direct deposit instructions and information.        

I-9, W-4, W-4MN, and Student Payroll Work Authorization forms can be printed using the links below. Contract work authorizations are only available from the Office of Business Services, IL 139. 

Please submit I-9s, W-4s, and student work authorizations to Julie Schreier in the Office of Business Services, IL 139. If you have questions, you may contact Julie at (507) 537-6444 or by email at Julie.Schreier@SMSU.edu. 

Once a student is authorized to work and the paperwork is completed and entered into ISRS, students can enter their hours worked through eServices > Student Employment > Enter Time Worked. Students must submit their time worked to their supervisor for approval. Students are not to begin work until all paperwork is completed.

Please note that international students who intend to work on campus must complete additional paperwork, which takes more time to process. For questions about international student employment, contact Julie Schreier (Julie.Schreier@SMSU.edu).

Questions regarding entering and/or approving electronic timesheets can be directed to the following employee: Julie Schreier at (507) 537-6444 or by email at Julie.Schreier@SMSU.edu.

FORMS

• I-9 Employment Eligibility Verification - form and instructions
  
  
• W-4 Instructions and Forms
  
  
• MNW-4 Instructions and Form
  
  
• Student Payroll Work Authorization  - for regular pay and work study
  
  
• Student Payroll Memo - information regarding procedures and dates
  
  
• Student Payroll Hour Report (August 12, 2025 through May 5th, 2026)
  
  
• Reciprocity Exemption/Affidavit of Residency (MWR Form) - If you are a resident of North Dakota or Michigan but work in Minnesota, you may be exempt from paying Minnesota state income taxes.
  
  
• Student Employee FICA - Hiring Form - this form is used for students hired to work more than 30 hours per week on a regular basis (should only be during summer or breaks). Please call if you have questions. Student Employee Handbook - this handbook is a resource for student employees and student employee supervisors - all students are to read this when hired 

More Information
You may view the student payroll PowerPoint Presentation by clicking here: "Student Payroll Presentation". Information is available regarding forms, problem areas, helpful hints, future changes, and more.

Link for student payroll supervisors to approve time sheets: https://eservices.minnstate.edu/finance-student/supervisor/approveTimeWorked.do?selectedRcId=0075