Student Payroll Information

Sign up for Direct Deposit for student payroll online using E-Services. 

Pay Advices are available online through Student E-Services accounts. 

Payments are all processed by direct deposit.  Please click here for additional direct deposit directions/information.        

I9, W4, W-4MN and Student Payroll Work Authorization forms  can be printed from links below.  Contract work authorizations are only available from the Office of Business Services, IL 139. 

Please submit I9s, W4s, and student work authorizations to Leia Schmidt, Office of Business Services, IL 139. If you have questions, you may contact Leia at extension 6386 or by email at Leia.Schmidt@smsu.edu

There is a new form, W-4MN, that must be completed by all student employees who meet the following criteria:
* claim fewer Minnesota withholding allowances than their federal allowances (Minnesota allowances cannot exceed the number of federal allowances),
* claim more than 10 Minnesota withholding allowances,
* want additional Minnesota withholding deducted from their pay each pay period, or
* claim to be exempt from federal withholding or claim to be exempt from Minnesota withholding.

Once a student is authorized to work and paperwork is completed and entered into ISRS, students are able to enter their hours worked through E-Services, Student Employment, Enter Time Worked.  Students must submit their time worked for supervisor to approve the student's time worked.  Students are not to begin work until all paperwork is completed.

Please note that international students who intend to work on campus must complete additional paperwork which requires more time for processing. For questions about international student employment, contact Leia Schmidt (Leia.Schmidt@smsu.edu).

Questions regarding entering and/or approving electronic timesheets can be directed to the following employees, Lori Caron at extension 6197 or by email at Lori.Caron@smsu.edu or Leia Schmidt at extension 6386 or by email at Leia.Schmidt@smsu.edu.

FORMS

I-9 Employment Eligibility Verification - form and instructions

W-4 Instructions and Forms

W-4MN Instructions and Form - only for students who meet the criteria listed above

Student Payroll Work Authorization  - for regular pay and work study

Student Payroll Memo - information regarding procedures and dates

Student Payroll Hour Report (August 1, 2017 through December 31, 2017)

Student Payroll Hour Report (January 1, 2018 through May 5, 2018)

Student Payroll Hour Report (May 6, 2018 through June 30, 2018)

Reciprocity Exemption/Affidavit of Residency (MWR Form) - If you are a resident of North Dakota or Michigan but work in Minnesota, you may be exempt from paying Minnesota state income taxes.

Student Employee FICA - Hiring Form - this form is used for students hired to work more than 30 hours per week on a regular basis (should only be during summer or breaks). Please call if you have questions.Student Employee Handbook - this handbook is a resource for student employees and student employee supervisors - all students are to read this when hired 

More Information
You may view the student payroll PowerPoint Presentation by clicking here "Student Payroll Presentation".   Information is available regarding forms, problems areas, helpful hints, future changes, and more.

Link for student payroll supervisors to approve time sheets: https://eservices.minnstate.edu/finance-student/supervisor/approveTimeWorked.do?selectedRcId=0075

Last Modified: 4/11/18 3:34 PM