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Employee Forms & Links

Important Upcoming Workday dates
  • June 9-23, 2024 - No business expenses (travel reimbursements) can be entered from June 9 through June 23.  Business expenses can start to be processed again on June 24.
  • June 19-24, 2024 – Purchasing cards will be suspending from 6/19/24 to 6/24/24. If you will be traveling during this period, we will make an exception to keep your card open so as to not disrupt your travel. Please contact George Bass or Holly Lichtsinn to keep your purchasing  card active.  Purchasing cards will be turned back on for use June 25, 2024.
  • June 19-24, 2024 – Please submit a second p-card settlement statement from US Bank for transactions that occur between June 9 and  19.  Please input your transaction information in the US Bank site and obtain approvals as you would for the usual cutoff on the 8th of the month.  Please submit these statements no later than June 24.   If not submitted by June 24, the transactions will be charged to your default cost center.
  • July 5, 2024 Employees begin entering FY25 Business Expenses in Workday. 

Here are links to some common forms and information employees may use.

Travel Forms and Information

Purchasing Forms and Information

Purchasing Card Forms and Information

Revenue Generating Worksheet for Graduate Courses for courses that are offered for credit, but not counting toward a degree

Revenue Generating Worksheet for courses or workshops that do not offer any undergraduate or graduate credit

Non-Income Taxable Items Form:  Please complete this form and submit it to Business Services for any purchases of gifts, gift cards, awards, clothing, prizes, etc. that was purchased with University funds that may be taxable. If you have questions, contact George Bass @ George.Bass@SMSU.edu or 537-7470.

Special Course Fees Request Form: instructions and form

Important Upcoming Workday dates

  • July 1, 2024 All employees have access to Workday
  • July 1, 2024 Review your work schedule for accuracy(non-faculty employees)
  • July 1, 2024 All requests for time off scheduled on or after 7/3/24 that have been entered or approved in eTime must be re-entered into Workday and re-approved by your manager 
  • July 2, 2024 Last day to enter pay period timesheet adjustments in eTimesheet
  • July 3, 2024 eTimesheet is now view only
  • July 3, 2024 First payroll period begins in Workday (enter time and absence)
  • July 5, 2024 Employees begin entering FY25 Business Expenses in Workday. 

Human Resources Forms/Links:

Employee Self-Service Login (paystub & personal data)
E-Timesheet Information
E-Timesheet Login
Tuition Waiver Login
Tuition Waiver Quick Reference GuideTuition waivers must be submitted within 10 days of the start date of class(es) to which they pertain.  To hold classes to avoid registration cancellation for non-payment, tuition waivers must be submitted prior to the 5th day of classes each semester.

Verizon Wireless Employee Discount form. Complete this form, attach your most recent pay stub, and fax it to 800-711-7788, or take it to a corporate Verizon Store (Willmar, Mankato, Marshall, Sioux Falls, St. Cloud, Twin Cities) to become eligible for the 15% discount on accessories, and 17% discount on data plans excluding unlimited data plans. 

Telephone Service and Information

Last Modified: 6/21/24 10:24 AM | Website Feedback