Purchasing

The Purchasing Department is responsible for purchasing and paying for all goods and services for SMSU. The Purchasing department advises the campus community on purchasing policies and procedures set forth by SMSU, MinnState, and the State of Minnesota. The Purchasing department is the central point for the bidding of major purchases/projects. The Purchasing department also oversees the contracting for services such as professional/technical services, leases, construction, and inter-agency agreements.

The purpose of the Purchasing department is to provide the campus community with responsible purchasing in accordance with set policies and procedures. This may include timely purchases of goods and services at the lowest possible cost, with close attention to quality, quantity, and delivery.

• Code of Ethics and Governing Statutes & Policies
  
  
• Workday
  
  
• Minnesota Sales and Use Tax - SMSU Certificate of Exemption - Please contact Brian at Brian.Gelster@SMSU.edu or George at George.Bass@SMSU.edu to request this form
  
  
• Purchasing and Contracting Procedures
  
  
• Spend Authorizations
  
  
• Student Activity Purchase Orders
  
  
• Current Vendor Guides: Vendor Registration, Vendor Profile Update, Vendor Request for New ID and/or Password
  
  
• Vendors having difficulties with registration are to contact the Minnesota Management & Budget Helpline (MMB) directly at (651) 201-8106
  
  
• Obligations Incurred Prior to an Encumbrance (16A Violation): Contract 16A violation, Purchasing 16A violation
  
  
• Recommended Spend Categories

Questions

Questions related to Purchasing or Contracting should be directed to Brian Gelster, Buyer, at (507) 537-7510 or Brian.Gelster@SMSU.edu, or George Bass, Director of Business Services, at (507) 537-7470 or George.Bass@SMSU.edu.