Purchasing Procedures

Effective July 1, 1996, MnSCU received new Purchasing and Contracting authority from the State of Minnesota Legislature. The following procedures are in response to this new authority.

All purchasing activity shall be subject to Minnesota Statute 471.345 Uniform Municipal Contracting Law. Procedures for SMSU will follow these established guidelines. Special circumstances and emergency requirements will be handled at the discretion of the Purchasing Supervisor and with the assistance of the MnSCU system office when needed. The Purchasing Supervisor will oversee all purchasing, bidding and contracting to insure that the guidelines from the MnSCU Office of the Chancellor have been followed, to assist in realizing the greatest possible savings, and insure the stewardship of University funds.

• PCS (Purchasing Control System) Training Manual
• Creating a PO Request in ISRS
• Recommended use of Object Codes
• Internal Requisition Form (IRF)
• PO Status Codes
• Purchases of $1,000 or less
• Purchases of $1,001 to $5,000
• Purchases of $5,000 to $10,000
• Purchases of $10,000 to $25,000
• Purchases of $25,000 or more
• Purchases over $100,000
• Special Expenses
• Vendor Registration

Questions

Questions related to Purchasing or Contracting should be directed to Barb Berkenpas, Accounts Payable and Purchasing Supervisor, at extension 6215 or barb.berkenpas@smsu.edu.