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Assisting Your Advisees

How to Send an Email to all of Your Advisees

  1. The link to SouthwestNet is located in the "Menu" on the top left of the browser by the SMSU Logo.
  2. Log into Southwest Net using your network sign on.
    (The first username and password that you sign onto your office computer.)
  3. Click Tools Tab.
  4. Click Advisee List.
  5. Click E-mail All Advisee Link.
    Note:
    Only send via Outlook if you have less than 60 advisees.

How to Create a List of Advisees NOT registered for the next semester:

  1. Log into E-services.
  2. Click Overall Advisee List.
  3. Starting in the upper left hand corner, highlight your entire list by ending in the lower right hand corner.
  4. Copy the highlighted list.
  5. Open up a blank excel workbook.
  6. In the upper left hand corner, click and then paste in your Advisee List.
  7. Sort the Last Semester field, ascending Z-A.
  8. Beginning of the list will be the students with the most current term of registrations.
  9. Following group will be the students not registered for the Next semester.
  10. Contact these advisees concerning their plans for the next semester.

How to Check Your Advisees Schedule

  1. Log into E-services.
  2. Click Overall Advisee List.
  3. Click on the student’s name link.
  4. The student schedule will open in a new window.

How to Log into What-If DARS? 

https://eservices.minnstate.edu/employee/public/secure

How do I know if my Advisees are F-1 International Students?

  1. Run a DARS report.
  2. Check near the top of the DARS report for this statement:
    1. Advising Attention: F-1 International Student

How do I know if my Advisees are Athletes?

  1. Run a DARS report.
  2. Check near the top of the DARS report for this statement:
    1. Advising Attention: Mustang Intercollegiate Athlete

How do I know if my Advisees are having Satisfactory Academic Progress (SAP) Issues for GPA and/or completion rate?

  1. Run a DARS report.
  2. In the top Student Data section, check for the following academic SAP Holds:
    1. 0093 – Academic Warning
    2. 0002 – Suspension
    3. 0001 – Probation
  3. Check the GPA requirement on the DARS report for cumulative GPA.
  4. Check the SAP requirement on the DARS report for cumulative completion rate.
  5. Refer students to the Student Success & Advising Center for academic advising assistance.

Where do I find my Advisees documented test scores for ACT, SAT, MCA, Accuplacer, etc. for English & Math placement?

  1. Log into E-services.
  2. Run Academic Record by Subject.
  3. Test scores are located in the upper left column.

 

Where do I find if HOLDS have been placed on my Advisees record? 

  1. Run a DARS report.
  2. All Holds will show in the Student Data section at the top of the DARS report.
  3. You will need to consult with your Advisee if these holds are affecting their ability to register for courses.

How to Create a Grad Plan?

Staff Guide to Student Academic Planner/DARS Quick Reference

Last Modified: 10/5/20 1:54 PM