Athletic Facilities Reservation Priority List

Academic Year

a. Priority order for the reservation of athletic fields and courts:

1. Academics
2. Athletics
3. Intramurals
4. Recognized student organizations
5. Faculty and staff organizations
6. Alumni Association
7. Institutional Events
8. Continuing Education
9. Community individuals or organizations
10. Community governmental organizations and associations
11. Regional, state, or national organizations
12. Non-profit groups
13. Related state and federal government agencies

Summer

b. Priority order for the reservation of athletic fields and courts:

1. Academics
2. Athletics (revenue generating)
3. Community individuals or organizations (revenue generating)
4. Recognized student organizations (including athletic non-revenue)
5. Faculty and staff organizations
6. Alumni Association
7. Institutional Events
8. Continuing Education
9. Community individuals or organizations
10. Community governmental organizations and associations
11. Regional, state, or national organizations
12. Non-profit groups
13. Related state and federal government agencies

Inclement Weather

c. If inclement weather prohibits an outdoor reservation from occurring the priority to “bump”
others from an indoor activity will be:

1. Academics
2. Athletics (in-season)
3. Athletics (out of season)
4. Intramurals
5. Recognized student organizations
6. Faculty and staff organizations
7. Alumni Association
8. Institutional Events
9. Continuing Education
10. Community individuals or organizations
11. Community governmental organizations and associations
12. Regional, state, or national organizations
13. Non-profit groups
14. Related state and federal government agencies

1. In order to receive priority scheduling, the requesting group or individual must make the
   request a minimum of 4 weeks in advance of the event.
2. Reservation confirmations will be sent to all individuals that make a reservation.
   The confirmation should be reviewed by the requesting individual for accuracy.
3. Every effort will be made to accommodate all requests. In the event that there are conflicts,
   every effort will be made to provide adequate facilities for all. If a specific conflict cannot be
   adequately accommodated by the Scheduling Office, the appropriate Administrator will make
   the final decision.
4. A Waiver of Liability must be completed by non-SMSU students, faculty or staff that participate
   in SMSU club/organization activities. The waiver can be found in the scheduling office. It is the
   responsibility of the club/organization president and advisor to make sure the waivers are
   completed. The completed waivers must be at least once per year per individual and returned
   to the Student Activities Office in Student Center 219.
5. NOTE: Track and Field Complex priority reservations must comply with the Joint Powers
   Agreement between SMSU and ISD 413. Primarily, contract section 5.4.1.