Admissions Office- Graduate Assistant

Position Summary

The Graduate Assistant (GA) in Admissions will support the Admission Office in various capacities, including recruitment, student engagement, and oversight of the Student Ambassador program. This role is designed to provide hands-on experience in higher education and student services while also contributing to the overall goals of the Admission Office.

Key Responsibilities

• Recruitment Support: Help plan and execute recruitment events, such as daily prospective student visits, open houses, campus tours, and information sessions. Represent the University at college fairs and other recruitment activities.
• Student Ambassador Oversight: Recruit, train, and supervise Student Ambassadors who assist with campus tours, events, and on-campus activities. Ensure ambassadors are well-prepared to represent the University effectively. Serve as the primary point of contact for Ambassadors, providing clear, concise, and up-to-date information.
• Training and Scheduling: Develop, plan, and implement a summer training program for Student Ambassadors. Create and manage their work schedules to ensure adequate coverage for all events and activities. Update the handbook and all required training materials. Work with other departments to coordinate continuing education for Ambassadors.
• Student Engagement: Provide information and support to prospective students and their families through phone, email, mail, and in-person interactions.
• Data Management: Maintain accurate records of prospective student information through the admissions CRM and scholarship platforms.
• Marketing and Outreach: Collaborate with the marketing team to develop and distribute promotional materials. Assist in managing social media accounts and other digital outreach efforts.
• Administrative Support: Perform general office duties, such as answering phones, scheduling appointments, and managing correspondence. Assist with special projects and other tasks as assigned.

Qualifications

• Enrolled in an on-campus graduate program at Southwest Minnesota State University
• Strong communication and interpersonal skills
• Ability to work independently and as part of a team
• Detail-oriented with strong organizational skills
• Must be on campus starting in early August
• Previous experience in admissions, recruitment, or student services is a plus

Work Schedule

• 14 hours per week, with flexibility to accommodate class and personal schedules as requested
• Occasional evening and weekend hours are required for recruitment events

Compensation

• $8,000 per academic year
• Tuition waiver for graduate classes in an on-campus program

Application Information

Interested candidates should submit a resume, cover letter, and contact information for one reference by March 31 to Taylor.McKittrick@SMSU.edu.

University & Community

Southwest Minnesota State University is one of seven universities in the Minnesota State Colleges and Universities system. SMSU prioritizes excellence in teaching and preparing students to be lifelong learners through quality undergraduate teaching and advising, and close student-faculty relationships. Its mission, dating back to 1967, is to provide access to university-level programs in liberal arts and professional studies. The University has a special commitment to the educational needs of the people in its service region, reflected in its curricula, cultural programs, diverse staff and student body, and cooperative relationships with the public and private sectors and regional institutions. The 216-acre campus encompasses 24 modern, interconnected, and accessible buildings. Marshall (pop. 14,000) is the hub of a rich agricultural area and offers a variety of cultural, recreational, and educational opportunities.