Assisting Your Advisees

Student Success Portal

Student Success Portal

How to create a list of advisees NOT registered for the next semester:

1. Log in to E-services.
2. Click Overall Advisee List.
3. Starting in the upper left-hand corner, highlight your entire list by ending in the lower right-hand corner.
4. Copy the highlighted list.
5. Open up a blank Excel workbook.
6. In the upper left-hand corner, click and then paste in your Advisee List.
7. Sort the Last Semester field, ascending Z-A.
8. The list will begin with students with the most recent registration term.
9. The following group will be the students not registered for the Next semester.
10. Contact these advisees concerning their plans for the next semester.
    *Please note - To avoid potential FERPA violations, it is extremely important to use BCC when emailing a list of students.  

How to check your advisees' schedule

1. Log in to E-services.
2. Click Overall Advisee List.
3. Click on the student’s name link.
4. The student schedule will open in a new window.

How to log into What-if DARS? 

https://eservices.minnstate.edu/employee/public/secure

How do I know if my advisees are F-1 international students?

1. Run a DARS report.
2. Check near the top of the DARS report for this statement:
   • Advising Attention: F-1 International Student

How do I know if my advisees are athletes?

1. Run a DARS report.
2. Check near the top of the DARS report for this statement:
   • Advising Attention: Mustang Intercollegiate Athlete

How do I know if my advisees are experiencing Satisfactory Academic Progress (SAP) issues with GPA and/or completion rate?

1. Run a DARS report.
2. In the top Student Data section, check for the following academic SAP Holds:
   1. 0093 – Academic Warning
   2. 0002 – Suspension
   3. 0001 – Probation
3. Check the GPA requirement on the DARS report for cumulative GPA.
4. Check the SAP requirement on the DARS report for the cumulative completion rate.
5. Refer students to the Deeann Griebel Student Success Center for academic advising assistance.

Where do I find my advisees' documented test scores for ACT, SAT, MCA, Accuplacer, etc., for English & Math placement?

1. Log in to E-services.
2. Run Academic Record by Subject.
3. Test scores are located in the upper left column.

Where do I find out if holds have been placed on my advisees' records? 

1. Run a DARS report.
2. All holds will show in the Student Data section at the top of the DARS report.
3. You will need to consult with your Advisee if these holds are affecting their ability to register for courses.

How to create a Grad Plan?

Staff Guide to Student Academic Planner/DARS Quick Reference